Fortrea is hiring for the position of Document Specialist II for its India operations. This is a full-time remote opportunity associated with Bangalore, Pune and Mumbai locations.
The role is part of the CPS Project Management (PM) Team and focuses on managing, organizing, filing, reviewing and archiving clinical study documentation. A major part of the position involves maintaining the Trial Master File (TMF) according to Fortrea SOPs, project requirements, client specifications and applicable timelines.
Candidates with a minimum High School Diploma or equivalent can apply, while a BS degree or equivalent qualification in a scientific field is preferred. Relevant experience may also be considered in place of the stated educational requirements.
Fortrea Recruitment 2026 – Job Highlights
| Job Details | Information |
|---|---|
| Company | Fortrea |
| Job Position | Document Specialist II |
| Job Requisition ID | 265360 |
| Locations | Bangalore, Pune, Mumbai |
| Work Arrangement | Remote |
| Employment Type | Full-Time |
| Minimum Qualification | High School Diploma or Equivalent |
| Preferred Qualification | BS or equivalent in a Scientific Field |
| Industry | Clinical Research |
| Core Area | Document Management / TMF |
| Language Required | English |
| Application Mode | Online |
| Closing Date | 23 September 2026 |
About Fortrea
Fortrea is a global clinical research services organization supporting pharmaceutical, biotechnology and healthcare companies in clinical development.
The Document Specialist II role supports clinical study documentation and Trial Master File activities within the company’s project management environment. The position contributes to maintaining organized, complete and quality-focused study records throughout the project lifecycle.
Job Description
Document Specialist II
The Document Specialist II will be responsible for the day-to-day management of documents generated by the CPS Project Management team.
The role includes collecting, organizing, scanning, filing, uploading and archiving applicable documents in electronic and paper-based systems. The professional will also support TMF reconciliation, document quality checks and follow-up activities to help ensure that study documentation meets project and client requirements.
The position also involves supporting other Document Specialists through training and mentoring and serving as a subject matter expert for relevant eTMF systems and processes.
Eligibility Criteria
Educational Qualification
The minimum requirement is:
- High School Diploma or equivalent.
A BS degree or equivalent qualification in a scientific field is preferred.
Fortrea may consider relevant and equivalent professional experience in place of the stated educational requirements.
Language Requirements
Candidates should have:
- Strong English speaking skills.
- Strong English reading and writing skills.
Required Skills and Experience
Candidates should have:
- Strong written and verbal communication skills in English.
- Experience working with computers and standard office applications.
- Familiarity with Adobe Acrobat, Microsoft Word, Excel and PowerPoint.
- Strong organizational skills.
- Ability to manage multiple tasks in a fast-paced working environment.
- Ability to work effectively when handling interruptions and changing priorities.
- Good attention to detail.
- Ability to follow established processes and documentation requirements.
Key Responsibilities
The selected Document Specialist II will support the following activities:
Document Management
- Maintain standardized filing structures for study-related documents.
- Manage departmental and applicable sponsor-related files.
- Collect, organize and scan project documentation.
- File documents in appropriate electronic or paper locations.
- Arrange shipment of project documentation when required.
- Maintain document and file tracking forms or spreadsheets.
Trial Master File Management
- Maintain the Trial Master File (TMF) in Fortrea and client systems.
- Retrieve, file and upload documents according to project milestones and timelines.
- Follow applicable SOPs, policies, system requirements and client specifications.
- Support the review and finalization of TMF Plans and Indexes.
- Assist with TMF-related project setup activities.
- Support TMF closeout activities.
Document Quality and Reconciliation
- Work directly with project teams to obtain required documents.
- Follow up on missing documentation where necessary.
- Monitor document quality and identify documentation issues.
- Track document quality problems and coordinate their resolution with relevant team members.
- Participate in TMF reconciliation activities as part of the quality control process.
- Work with Project Managers, Project Coordinators and relevant business partners to resolve filing discrepancies.
Archiving
- Prepare project information for archival when required.
- Generate copies of project data and other information for archival or client delivery.
- Perform archiving activities involving paper and electronic records.
- Maintain appropriate documentation throughout the archival process.
Reporting and Administrative Support
- Provide relevant metrics to departmental management teams when required.
- Support monitoring of compliance with applicable processes.
- Maintain document-related tracking information.
- Perform other departmental and project administrative activities as assigned.
Training and Mentoring Responsibilities
The Document Specialist II may also support the development of other team members by:
- Training new Document Specialists.
- Mentoring colleagues on the different aspects of the role.
- Supporting development and review of Document Specialist training materials.
- Providing guidance on eTMF systems and related processes.
- Acting as a TMF Subject Matter Expert when required.
Key Skills for Document Specialist Jobs
- Trial Master File (TMF)
- Electronic Trial Master File (eTMF)
- Clinical Documentation
- Document Management
- Document Filing
- Document Quality Checks
- TMF Reconciliation
- Document Archiving
- Clinical Research Documentation
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Adobe Acrobat
- Data Tracking
- Quality Control
- Organization and Time Management
- Written Communication
- Verbal Communication
Work Location and Environment
The position is listed as Remote and is associated with:
- Bangalore
- Pune
- Mumbai
The job is full-time.
The role requires extended computer use and may involve sitting at a computer for long periods. Candidates should be comfortable using a keyboard and other computer controls for extended working periods.
The position may involve working outside normal office hours when required by the role.
Salary / CTC
The salary or CTC for the Document Specialist II position has not been disclosed in the provided vacancy information.
Candidates should confirm compensation and other employment terms during the Fortrea recruitment process.
Selection Process
The detailed recruitment and selection process has not been specified in the provided job description.
Candidates whose qualifications and experience meet the requirements may be contacted by Fortrea for further recruitment stages.
How to Apply
Eligible candidates can apply online through the official Fortrea careers portal.
Application Details
- Job Title: Document Specialist II
- Job ID: 265360
- Locations: Bangalore, Pune, Mumbai
- Work Arrangement: Remote
- Last Date: 23 September 2026
Applicants should ensure that their resume accurately reflects their educational qualifications, computer skills, document management experience and relevant clinical research exposure, where applicable.
Important Details Before Applying
- Company: Fortrea
- Position: Document Specialist II
- Job ID: 265360
- Locations: Bangalore, Pune and Mumbai
- Work Type: Remote
- Employment: Full-Time
- Minimum Qualification: High School Diploma or equivalent
- Preferred: BS or equivalent in a scientific field
- Language: English
- Core Area: TMF and clinical document management
- Salary: Not disclosed
- Application: Online
- Closing Date: 23 September 2026
Frequently Asked Questions
1. What position is Fortrea hiring for?
Fortrea is hiring for the position of Document Specialist II.
2. Where is this job available?
The position is associated with Bangalore, Pune and Mumbai in India.
3. Is the Fortrea Document Specialist II role remote?
Yes. The vacancy lists the work arrangement as Remote.
4. What is the minimum educational qualification?
A High School Diploma or equivalent is the minimum educational requirement.
5. Is a science degree preferred?
Yes. A BS degree or equivalent in a scientific field is preferred.
6. What is TMF in this role?
TMF stands for Trial Master File. The role involves maintaining study documents within TMF systems, performing quality checks, following up on missing documents and supporting reconciliation and archival activities.
7. Which computer skills are required?
Candidates should be comfortable working with computers and basic applications such as Adobe Acrobat, Microsoft Word, Excel and PowerPoint.
8. Is English required?
Yes. The vacancy specifies English speaking, writing and reading skills.
9. What is the last date to apply?
The provided vacancy lists 23 September 2026 as the application closing date.
10. Is salary mentioned?
No. The salary or CTC has not been disclosed in the provided job information.
Important Note
Recruitment requirements, vacancy status, application deadline, work arrangements, compensation and other employment conditions may be updated by Fortrea. Candidates should verify the latest information on the official Fortrea careers portal before applying. Meeting the listed requirements does not guarantee selection.